Add New Journal

Click + Add New Journal to open the journal form.

Header

• Journal Number: Auto-generated (you can edit if needed).
• Date: Posting date of the journal.
• Type: Choose Income, Expense, or Transfer (for your internal categorization/reporting).
• Currency: If different from your base currency, select it.
• Exchange Rate: If currency ≠ base, enter the rate used for conversion.
• Description / Memo: Short note explaining why you’re posting this journal.

Lines (the double-entry part)

For each line, enter:

• Account: Pick from your Chart of Accounts (e.g., Office Equipment under Fixed Assets).
• Contact (optional): Tag a supplier/customer/employee if the entry relates to a specific party (helps with reporting).
• Debit or Credit: Enter the amount on one side only for that line.

Add as many lines as needed. Total Debits must equal Total Credits before you can save/submit.

Note: If the journal currency differs from your base currency, BeeBooks converts amounts to base currency using the Exchange Rate you entered.

Attachments (optional)

Add supporting documents (spreadsheets, notes, approvals).

Save

• Save as Draft to review later, or
• Save/Submit (if approvals apply in your org).

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Example Entries (to make sense of debits/credits)

• Record a monthly expense accrual

  • Debit Rent Expense 10,000
  • Credit Accounts Payable 10,000

  In plain words: you recognize rent you owe (expense up, liability up).

• Transfer money between bank accounts

  • Debit Bank A 50,000
  • Credit Bank B 50,000

  Moving funds. One bank goes up (debit), the other goes down (credit).

• Buy office equipment using a journal (rare; usually use Bills)

  • Debit Office Equipment (Fixed Assets) 75,000
  • Credit Bank 75,000

Memory aid:

• Assets/Expenses increase with Debits.
• Liabilities/Equity/Income increase with Credits.